Office fit-out is the crucial process of transforming empty spaces into a fully functional and visually appealing workplace that reflects a company’s identity and values.
This process is particularly important in premium office buildings for lease, such as Oriental Square by OSI (Starlake, Tay Ho Tay), where Grade A standards require careful planning and professional execution. A successful fit-out optimizes functional use, creating an effective working environment that boosts productivity, expresses brand identity, and ensures compliance with rigorous technical, safety, and fire protection standards.
This article will outline each stage of the fit-out process, with practical examples drawn from the experience at Oriental Square by OSI — offering insights for businesses seeking premium office space in Hanoi.
Key Stages in the Fit-out Process (Illustrated at Oriental Square by OSI)
Stage 1: Planning & Design
- Task: Identify business needs, survey the premises, develop initial concepts, finalize detailed design drawings, and estimate costs.
- Example at Oriental Square by OSI: Surveys focus on the 100mm raised floor (ASP, Australia), column-free layout, and high ceilings (2,850 mm - 4,500 mm) to optimize design flexibility. Designs leverage Saint-Gobain Low-E glass.
Stage 2: Approvals & Permissions
- Task: Submit the finalized design documents to the Building Management and relevant authorities (if applicable) for approval before beginning construction.
- Example at Oriental Square by OSI: Submit documents to the professional Building Management (Savills Vietnam). Ensure full compliance with the building’s Fit-out Guidelines and its LEED Gold standards.
Stage 3: Contractor Selection & Procurement
- Task: Select qualified, experienced fit-out contractors. Finalize the contract and source materials and equipment according to the approved design.
- Example at Oriental Square by OSI: Prioritize contractors experienced in fitting out high-end office spaces, especially those familiar with raised flooring and complex technical systems. Select environmentally friendly materials aligned with LEED Gold criteria.
Stage 4: Construction & Installation
- Task: Execute construction works, including basic construction, surface finishing, and furniture setup according to the approved drawings.
- Example at Oriental Square by OSI: The 100mm raised floor facilitates efficient and aesthetic installations. Ensure proper connections to the Daikin HVAC system, 100% Cummins backup power, and Sprinkler fire protection systems. All installations must meet technical guidelines, achieve 500 Lux lighting, and leverage the benefits of high ceilings. Strict adherence to the Building Management's regulations on construction working hours is required.
Stage 5: System Testing & Commissioning
- Objective: Inspect and test all technical systems (electrical, HVAC, IT, fire safety, etc.) to ensure safe, stable operations.
- Example at Oriental Square by OSI: Coordinate with the building's technical team to ensure full compatibility with the Siemens BMS (Building Management System).
Stage 6: Handover & Business Operations
- Task: Complete final inspections, address snagging items, proceed with acceptance and handover, and prepare for occupancy and operations.
- Example at Oriental Square by OSI: Ensure completed works meet Grade A standards upon completion and are ready for business operations.
Key Fit-out Considerations at Oriental Square by OSI
- Close Coordination with Building Management (Savills Vietnam): Maintain communication and coordination from design approval to project completion to ensure smooth execution.
- Maximize High-Quality Infrastructure: Utilize the technical advantages such as raised flooring, HVAC, 100% backup power, and smart Schindler lifts (3.0 m/s, Destination Control) to enhance design and operation.
- Ensure Sustainability Features (LEED Gold): Choose materials and construction methods that align with LEED Gold standards to reinforce corporate responsibility and long-term efficiency.
Oriental Square by OSI: Maximum Support for the Office Fit-Out Process
While the office interior fit-out process is complex and demands strategic planning, it can become much more convenient at a professionally managed office building for lease with robust infrastructure like Oriental Square by OSI. With built-in advantages – from raised flooring and high ceilings to modern technical systems – and support from Building Management (Savills Vietnam), businesses can easily create an ideal Grade A, sustainable workspace.
Choosing Oriental Square by OSI not only elevates workplace quality but also enhances corporate image and supports long-term business growth.
Contact us now for a detailed consultation on the office leasing and fit-out processes at Oriental Square by OSI!
- Savills Vietnam (Management & Leasing Agent): 0948 000 468
- OSI Holdings (Project Developer): 0932 038 666
